Requirements and instructions for team captains and volunteers
All teams with one or more local members are required to provide three (3) race volunteers
Ham radio operators cannot qualify as replacements to fulfill your local team's three volunteer requirement.
A “Local” team is defined as any team with one or more team member(s) living within a 100 mile radius of Portland. If just one member of the team resides within this perimeter, the team is considered local and must therefore provide volunteers.
Not sure if you qualify as a local team? Check your Zip Code.
(100 mile radius of Portland, OR)
After your Team Captain invites you to volunteer, you will receive an email invitation to sign-up.
1) Open the email and click the web link to gain access to the Volunteer Training/Registration site
2) Enter a working email address and create a password you'll remember
3) Watch Volunteer Training Video Modules 1, 2 and 3. Pass each of the three training multiple choice quiz segments with 75% or better. If you don't pass each module, you may come back, re-watch each video module and re-take the module quiz you didn't pass until you do.
4) Only after passing Volunteer Training Modules 1, 2 and 3, can you select a job:
If you have any questions about volunteer signup, visit the Contact Us page and submit a question under the 'Volunteer' category.
To ensure that trained Exchange Leaders are provided for the entire event at all 35 Exchange Points, we offer 'local' teams a special opportunity. If your local team provides one strong individual to represent your team as a race 'Exchange Leader', your team requirement of providing three race volunteers will be waived! Email DENISE@HTCRELAY.COM for returning Exchange Leaders to reserve their spot, as well as others requesting info.
Exchange Leader Training (NOT FOR REGULAR VOLUNTEERS)
DATE: Saturday, 7/27/13
LOCATION: Jeld-Wen Stadium (1844 SW Morrison St, Portland OR 97205
Meeting will be held near Providence Care Center on Level 2
PARKING: Please use MAX. Parking on street will be at a minimum.
VOLUNTEER: Working at the Exchange (various duties, i.e. calling out race numbers, parking race vans, garbage/recycling). Last shift will also assist in clean-up of exchange area.
MONITOR: Reports to Exchange and then is given directions to drive (with one other monitor) to a specific turn on course. Directs participants and van traffic at turn. Good for volunteers that need to stay in one place or sit (bring a folding chair)! You will report to the assigned exchange and then may be given instructions to drive to a specific turn on the course.
EQUIPMENT SITTER: Remains at Exchange with equipment between waves of PTC walkers and HTC runners.
START AREAS: Assist with team check-in, equipment check-in and/or set-up
HTC Start (Timberline Lodge, Mt. Hood). PTC Start (2013 NEW Location: Springwater Trail adjacent to Oaks Park, Portland)
FINISH AREA Work on the beach at Seaside. Assist with tasks such as check-in, information, table/chair set up, Trash and Recycling Management
Driving Directions to Volunteer Assignments are available online.
If a volunteer cannot fulfill their assignment, it is up to the Team Captain/Team to recruit a substitute. Volunteer substitutes are permitted up to and including race day (via online roster). It is the Team Captain's responsibility to inform the new volunteer to take and pass online Volunteer Training so they comply and the team is able to participate.
If the volunteer substitution is after August 17, the previous volunteer must have passed online training, at which time they must give the volunteer assignment info and duties to the new volunteer. The substitute may then sign-in, representing the team on race day as long as they have the team number and show up at the correct time and place assigned. Failure of a volunteer to report to their assigned duty WILL result in team disqualification. No excuse will be accepted.