Volunteers

Requirements and instructions for team captains and volunteers

The Hood To Coast & Portland To Coast Relays are made possible thanks to the support of over 3,600 trained, dedicated race volunteers. Volunteers along the 198 mile course ensure that all participants have a well-supported and safe event. THANK YOU!  You are vitally important to us all!

All teams with one or more local members are required to provide three (3) race volunteers

Ham radio operators cannot qualify as replacements to fulfill your local team's three volunteer requirement.

A “Local” team is defined as any team with one or more team member(s) living within a 100 mile radius of Portland.  If just one member of the team resides within this perimeter, the team is considered local and must therefore provide volunteers.

Not sure if you qualify as a local team?  Check your Zip Code.


(100 mile radius of Portland, OR)

Online Volunteer Training/Registration! June 17 - July 17

• Team captains can invite volunteers from the online team roster page starting on June 17 at 10AM!
• All Volunteers must be signed up online by July 17.  Teams who do not fulfill this requirement will have their packets withheld and will not be able to participate. 

Captains: How to Invite a Volunteer

• Team Captains must sign up the volunteers for their team

• On June 17th at 10AM, an “Add Volunteer” button will become active on the team roster. 
• Each captain must enter the volunteer's name and email address. 
• Email invitations will be electronically generated to each volunteer.
• (Teams with Exchange Leaders - continue to read 'Exchange Leader' paragraph below).

Volunteer Training (All Online)!

After your Team Captain invites you to volunteer, you will receive an email invitation to sign-up.

1) Open the email and click the web link to gain access to the Volunteer Training/Registration site

2) Enter a working email address and create a password you'll remember

3) Watch Volunteer Training Video Modules 1, 2 and 3. Pass each of the three training multiple choice quiz segments with 75% or better. If you don't pass each module, you may come back, re-watch each video module and re-take the module quiz you didn't pass until you do. 

4) Only after passing Volunteer Training Modules 1, 2 and 3, can you select a job:

• Jobs are organized by Date, Time, Location, and Job Type
• Once a job is selected, the volunteer will not be able to revise their selection
• POSITIONS ARE FIRST COME, FIRST SERVED

If you have any questions about volunteer signup, visit the Contact Us page and submit a question under the 'Volunteer' category.

• 18 years of age or older
• Able to lift 25 lbs  (Contact Us if you have limitations on lifting). 
• Able to stand for 4-6 hours (Contact Us if you have limitations on standing).
• Can provide own transportation to the volunteer location
• Taken and passed Online Volunteer Training

DON'T BRING While Volunteering                                              BRING

• Headphones/Earbuds                                                       Flashlight (with extra batteries)
• Children                                                                            Water, coffee, snacks
• Pets                                                                                  Layers of clothing
• Alcohol, Drugs, or Tobacco                                             Job location/Driving Directions
• Bad Attitude                                                                     Team # you're representing

To ensure that trained Exchange Leaders are provided for the entire event at all 35 Exchange Points, we offer 'local' teams a special opportunity. If your local team provides one strong individual to represent your team as a race 'Exchange Leader', your team requirement of providing three race volunteers will be waived!  Email DENISE@HTCRELAY.COM for returning Exchange Leaders to reserve their spot, as well as others requesting info. 

Exchange Leader Training (NOT FOR REGULAR VOLUNTEERS)

DATE: Saturday, 7/27/13  

TIME:1:00pm:

LOCATION: Jeld-Wen Stadium (1844 SW Morrison St, Portland OR 97205

Meeting will be held near Providence Care Center on Level 2

PARKING: Please use MAX.  Parking on street will be at a minimum.  

Types of Volunteer Positions

VOLUNTEER: Working at the Exchange (various duties, i.e. calling out race numbers, parking race vans, garbage/recycling).  Last shift will also assist in clean-up of exchange area.

MONITOR: Reports to Exchange and then is given directions to drive (with one other monitor) to a specific turn on course. Directs participants and van traffic at turn. Good for volunteers that need to stay in one place or sit (bring a folding chair)! You will report to the assigned exchange and then may be given instructions to drive to a specific turn on the course.

EQUIPMENT SITTER: Remains at Exchange with equipment between waves of PTC walkers and HTC runners.

START AREAS:  Assist with team check-in, equipment check-in and/or set-up
HTC Start (Timberline Lodge, Mt. Hood). PTC Start (2013 NEW Location: Springwater Trail adjacent to Oaks Park, Portland)

FINISH AREA  Work on the beach at Seaside.  Assist with tasks such as check-in, information, table/chair set up, Trash and Recycling Management

Locations of Volunteer Positions

• Volunteer jobs are located at every exchange point along the course as well as at both starts and finish. 
• Please visit our Course Maps page before making a selection.

DRIVING DIRECTIONS:

Driving Directions to Volunteer Assignments are available online.  

Times of Volunteer Jobs

• Jobs can start as early at 1:30am on Friday, August 23 and last as late as 11:30pm on Saturday, August 24. 
• Times for volunteer positions are listed in a 24 hour clock (military time), ex. 6:00 = 6AM, 18:00 = 6PM
• Please take note before selecting a shift

Volunteer Substitutions

If a volunteer cannot fulfill their assignment, it is up to the Team Captain/Team to recruit a substitute. Volunteer substitutes are permitted up to and including race day (via online roster). It is the Team Captain's responsibility to inform the new volunteer to take and pass online Volunteer Training so they comply and the team is able to participate.

If the volunteer substitution is after August 17, the previous volunteer must have passed online training, at which time they must give the volunteer assignment info and duties to the new volunteer. The substitute may then sign-in, representing the team on race day as long as they have the team number and show up at the correct time and place assigned. Failure of a volunteer to report to their assigned duty WILL result in team disqualification. No excuse will be accepted.

Volunteer Shirts